For the business owner and HR manager on the go

PaySpace has clear advantages, number one being a true Cloud-native platform, with conveniences such as ‘always on payroll calculations’ and no backup processes required, which support a stronger sales argument around reduced IT dependency and smoother day-to-day payroll operations.

The most obvious reason to use a Cloud Payroll is access anytime & from anywhere, with multi-device access, which is a major advantage for business owners, payroll staff, HR teams, and managers who are not always in the office.

Payspace has a better self-service and employee experience. PaySpace can do the usual employee management self-service on any device, including leave applications, approvals, payslip access, and personal detail updates, but it also has E-Onboarding, where it shifts onboarding from a manual HR admin exercise into a faster, more accurate, collaborative workflow. Instead of HR capturing everything manually, the new employee can enter their own information through self-onboarding forms. That reduces duplicate capture and cuts down the back-and-forth that usually happens when documents or details are missing. This especially matters when companies are onboarding multiple new hires, remote employees, or people across different regions. It means businesses can create a more structured onboarding journey instead of relying on different HR staff members to send different documents or remember different steps. Another advantage is less paper and fewer manual forms.

Payspace’s WhatsApp feature, Pacey, allows employees to securely download payslips, request tax certificates, apply for leave, check leave balances, and handle other routine requests using an App (WhatsApp) that they already know & use. Another strong advantage of Pacey is better access for employees who do not sit at a desk or use a company computer. Pacey was built in part because many workers, especially blue-collar or remote-site employees, do not have easy access to a PC. WhatsApp gives them a familiar mobile channel instead of requiring a separate portal or app, e.g., warehouse employees, farm workers, etc. It also helps with adoption and ease of use. Pacey is also a handy way to avoid “forgot password” loops and portal fatigue, because employees use a tool they already know, which lowers friction compared with forcing staff onto a separate HR portal. A newer advantage is a payslip explanation in plain language. Pacey AI includes a “Talk to Me About My Payslip” feature that lets employees ask questions about their payslip and get explanations of deductions, tax, gross versus net pay, and changes in net salary. That can reduce confusion and cut down payslip queries to HR.

This can be used when onboarding several new employees, loading recurring payroll input or uploading leave transactions. Instead of opening employee records one by one, the admin can prepare the data offline and import it in one quick, easy process. Because the work can be done in Excel first, administrators can prepare, sense-check, and complete the data before importing it into PaySpace. That can be especially useful where multiple people review payroll input before final upload.

PaySpace offers automated legislative and system updates to help organisations stay compliant with changing regulations. This means less manual effort around installs and version control, and no backups are needed. Peace of mind knowing you are always on the latest version.

PaySpace caters to organisations of any size, and the system is scalable, secure, configurable, and user-friendly. That makes it easier to position for growing businesses or businesses with multiple sites, expanding teams, or more complex operational demands.

With PaySpace being cloud-based and accessible from any device, the operating model is more flexible, and there is reduced reliance on a specific machine or office setup.

Payspace Pricing is per-employee, per-month, with unlimited users and unlimited pay runs, and with no annual licence or hidden software fees. PaySpace’s per-employee-per-month pricing scales down as headcount increases, making it easier for a client to understand what happens to cost as headcount changes rather than trap clients in rigid user-licence models.   PaySpace’s pay per-employee-per-month is regardless of how often you run payroll, and that includes unlimited pay runs. This is useful for businesses with weekly, fortnightly, monthly, bonus, correction, or ad hoc runs, because extra runs do not automatically create extra software charges.

In a nutshell, here’s what you gain with PaySpace:

• Always up to date: Legislative updates are applied automatically in the cloud. No downloads, updates or downtime.
• Anywhere access: Secure browser access for payroll, HR, Employee Self Service for Approvers, Managers and Employees. Leave, Payslips, Contracts, IRP Certs & many other documents on any device.
• Automation that saves time: No more long-winded payroll runs or pay period updates. No more Year-End or Copy Companies. Just one payroll with all your history as & when you need it.
• Cleaner integrations: APIs and ready-made connectors for Finance and HR systems streamline journals and reporting.
• Stronger controls: Role-based access, activity logs, and configurable approvals give you clear governance without extra admin.
• Cheaper monthly cost: You only pay per payslip processed, not per bracket for an employee count you are not utilising. No cost for extra users!
• Lower total cost: No servers to maintain, no version upgrades, fewer spreadsheets and fixes.
• Support: Quick, easy support either by telephone, email or logging a ticket. Payspace has a powerful built-in knowledge for all your payroll questions.

Written By Nicole Salt (Payroll Head)