VAT Update May 2025
By now, we are all aware of the impending VAT update that the government has passed and adopted by the South African Revenue Service over the past few weeks. As a key factor, anyone using an Enterprise Resource Planning system, Business Management system or accounting system will require updating to comply with this change. Hereunder are your options based on what product you may be using.
Sage Business Cloud Accounting/Sage One – Sage will role your system VAT over via script on the evening of 30/04/2025.
Sage Pastel Xpress - You may create your new tax types using the manual available for the purchase of R284.63 incl. and then you will be required to make an appointment with a consultant to make changes to Masterfiles before 01/05/2025. Complete the Google form to ensure your consultant manages your changeover appropriately. You could also try and update your system to 19.4.6 on your own (please remember to make backups if you do).
Sage Pastel Partner – You may create your new tax types using the manual available for the purchase of R569.25 incl. and then complete the entire changeover yourself by following notes on the step-by-step guide there. You could also try to update your system to 19.4.6 on your own (please remember to make backups if you do). Alternatively, you can get your consultant to manage the entire process, which will be billed by hour. Remember to fill out the Google form to ensure your consultant manages your changeover correctly.
Sage Evolution - This changeover can be done, but it depends on your business's complexity. We will merely change existing tax types to new percentages, but there are many considerations. Please fill in the Google form here to assist your consultant so that this process is seamless and keeps to a minimum charge.
Sage Intacct - New tax schedules will be added to Intacct. Chat with your consultant about applying new tax schedules.
Xero - Xero will role your system VAT over via script on the evening of 30/04/2025.
Palladium - This process will involve your consultant creating a new tax type and then scripting your Masterfiles into new tax types. If your system is hosted, we must update via export and import functions, which may be slightly longer than the scripting option. Please fill in the Google form here to assist your consultant so that this process is seamless and kept to a minimum charge.
To manage the number of clients we will have to assist, we have set aside the 24th April/25th April/29th April/30th April/5th May when the entire team will be working from the office and won't be available for onsite appointments.
Please ensure you have Anydesk installed on the PC we will be working off. Please be mindful that there will be delays as we work through large volumes of client changeovers. Some guidelines in terms of selecting your date:
- If you are closed the week of the 28th—2nd, it would be best to make your appointment for the 24th or 25th.
- We will work on a first-come, first-serve basis.
- If you are in a Point-of-sale environment, please ensure that you plan to have the changeover happen on the evening of the 30th or, indeed, on the morning of the 1st. (Please manage your customers' expectations as we can only work with one at a time.)
- We will give preference to those clients who have taken the time to fill out the Google form.
https://docs.google.com/forms/d/e/1FAIpQLSckVgD42QoDboOENyxnVHg595F1o2tdSLj2X8-Sk7JhXEN6VA/viewform - Appointments MUST be confirmed no later than 17th April 2025 to avoid disappointment.
We look forward to hearing from you.